Legal Receptionist - San Francisco, CA
Requirements: Regular and predictable attendance is an essential function of the job. Occasional overtime may be required and as such, there may be occasional requirements to adjust work hours by coming in early, staying late, or delaying lunch breaks in order to provide coverage. Based on business needs, your work schedule may be modified. Hours for the position are 8 a.m. - 5:00 p.m.
Direct Incoming Telephone Calls and Messages: Promptly answer telephone calls to the main console and appropriately directs callers Forward messages as requested Respond promptly to internal calls Project a professional, cheerful and helpful telephone demeanor Greet and Direct Visitors: Receive clients and other visitors to the firm in a courteous and professional manner Determine their needs, and direct them to the proper person Obtain each visitor’s name and ensure that he/she has an appointment or is expected -Coordinate Conference Room Reservations: Book conference rooms for the firm’s attorneys and other authorized staff Obtain the necessary details regarding the event including date, time, number of people Coordinate meals or refreshments and any audio visual needs, if necessary. Assist Visitors to the San Francisco Office: Make hotel reservations for clients and other visitors as assigned Arrange for internal office accommodations for approved visitors Assign office space Verify arrival and departure dates and times Confirm and arrange after-hour access, if necessary Coordinate any technical needs or special requests Work Cooperatively and Collaboratively with Others: Provide pro-active and responsive customer service Assist with special projects, such as mailings and document preparation Work cooperatively with peers and other firm personnel Prepare invoices for approval and payment; reconcile invoices for accounts payable Prepare monthly EMS reports Perform other clerical duties as assigned
Qualifications & Requirements:
Maintain the reception area in a neat and clean manner at all times
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, skills, knowledge and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Education: High School Diploma required, Associates degree preferred. 2 years experience or the equivalent combination of education and work experience is required.
Experience: We are seeking candidates who are poised, polished, articulate, mature and client-service oriented. Reception experience working in either the legal, financial, consulting, advertising or venture capitalist environment is highly desirable.
Knowledge, Skills and Abilities:
Effective communication skills, both written and oral
Strong customer service skills
Physical Demands: The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use a telephone, computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to sit and walk, as well as to lift and carry objects such as books and files weighing up to 15 pounds. The employee is occasionally required to stand, stoop or kneel. Specific vision abilities required by this position include close vision and the ability to adjust focus.
To Apply: Please email your resume for immediate consideration to: email@example.com