Docketing / E-Filing Manager

Top-rated Law Firm currently has an excellent opportunity for an E-Filing and Docketing Manager based in their Irvine, California.

Under the supervision of the Director, West Coast Calendar Department, the E-filing and Docketing Manager will primarily be responsible for electronically filing and serving papers in various state and federal courts after normal business hours. The hours of the position are from 2 p.m. – 10 p.m. Pacific Time.

As time permits, the E-Filing / Docketing Manager will also enter litigation deadlines in Compulaw, the firm’s calendaring software, and assist the Court Services Department with other related tasks.

• Coordinate workflow of requests seeking e-filing support.
• Electronically files court documents in an accurate and timely manner.
• Researches e-filing procedures, local court rules, state and federal civil procedure, and case histories as needed.
• Reviews court filings for compliance with the applicable rules of procedure, including for correct format, signatures, required filing fees, chambers copies and certificates.
• Answers questions from attorneys regarding electronic filing and court procedures.
• Provide training, reference materials, guidance and advice about e-filing rules and procedures to other e-filers within the firm.
• Acts a liaison between the attorneys and the courts.
• Retrieves docket sheets and court records.
• Prepares correspondence to courtroom deputies, judges, law clerks and/or outside service(s) as necessary.
• Assists with service of pleadings and other documents in state and federal courts.
• Assists attorneys with registering for electronic filing accounts and trouble-shooting account access issues.
• Calendars litigation events in Compulaw based on review of court notifications, court rules, and attorney communications.
• Runs reports in Compulaw and MyView of upcoming case deadlines, upon request.
• Other duties as assigned.

• Bachelor’s Degree or equivalent work experience required.
• Minimum of five years prior similar related e-filing experience that includes filing in various e-filing platforms such as CM/ECF, Odyssey, Tyler Technologies, TrueFiling and File & ServeXpress.
• Possesses strong customer service skills and works well within a team.
• Ability to work under tight deadlines and to multitask under pressure.
• Knowledge and experience researching California and other civil court procedure.
• Effective written and oral communication skills.
• Ability to organize high-volume workload and effectively interact with all levels of personnel is essential.
• Proficiency with Aderant-Compulaw or comparable database is a plus.
• Proficiency with Microsoft Outlook, Word and PDF software is required.
• Overtime may be required.