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Senior Billing Administrator - hybrid position (3-days in office, 2- days remote)

San Francisco, CA · Legal
Senior Billing Administrator - hybrid position (3-days in office, 2- days remote)
As a Senior Billing Administrator, you will be responsible for coordinating billing requirements for various partners, secretaries, and their clients.  Requirements entail billing processes, services, and procedures to ensure accurate and timely entry into the firm’s billing system, while maintaining a high level of customer service.
Job Description:
Invoice Preparation
  • Order, prepare, and distribute pre-bills for assigned billing partners/accounts.
  • Transmit electronic billing (“eBilling”), assess electronic billing processes and procedures, and implement system changes, as necessary.
  • Responsible for recording and maintaining accurate phase, task, and billing codes.
  • Prepare, produce, and finalize invoices for assigned accounts.
  • Assist with bill preparation for more sophisticated bills and/or on-demand requirements as available (both manual & electronic)
  • This position will have direct contact with billing partners to resolve billing related issues.
  • Responsible for maintenance and follow-up on available allocated funds
  • Reprint posted invoices and copies, as necessary.
  • Produce ad hoc reports as requested.
  • Assist with billing overflow from other offices as needed.
  • Update billing addresses and payer information as needed.

Client/Attorney Duties
  • Coordinate special client billing requests with Billing Manager
  • Coordinate approval and implementation of special rate arrangements in collaboration with the Pricing and Project Management team and the Billing Compliance Team
  • Respond in a timely manner to Client Accounting emails and help line calls.
  • Assist with preparing client and/or attorney analyses as needed.
  • Address revised invoice balances as client issues are surfaced.
  • Responsible for client audit report preparation
  • Maintain client/matter maintenance information in coordination with the Billing Compliance team.
  • Work collaboratively with collection coordinators on accounts receivable issues
  • Interacts with Conflicts Department for new matter openings and record maintenance in coordination with the Billing Compliance team.
  • A minimum of 3-5 years’ experience working in a professional services environment, law firm billing experience preferred.
  • Experience with financial/billing software packages and Finance/Accounting organizational operations.  “Aderant Expert” Billing System experience preferred.
  • Experience with electronic billing transmission on a variety of eBilling platforms, eBillingHub experience a plus.
  • Ability to handle a high volume of tasks maintaining attention to detail and prioritizing, as necessary.
  • Proficiency in MS Office.  Strong knowledge of excel preferred.

To Apply: Please email your resume to: cfleck@chelsearecruiters.com

Craig Fleck
Vice President
Chelsea Search Group
4376 Pacifica Way Suite 3
Oceanside, CA 92056

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