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Patent Paralegal Specialist - Hybrid / Remote- $95k-$125k
Seattle, WA · LegalPatent Specialist-Seattle - Hybrid / Remote- $95k-$125k
The patent specialist will provide support on US patent prosecution and patent matters with a focus on US and PCT filings, deadline management, and special projects. Foreign filing experience is a plus. The patent specialist will operate as part of a team under the supervision of attorneys, collaborate with peers, assume ownership of their assigned tasks and workload, and provide a high level of service to internal and external clients.
ESSENTIAL JOB FUNCTIONS:
The patent specialist will provide support on US patent prosecution and patent matters with a focus on US and PCT filings, deadline management, and special projects. Foreign filing experience is a plus. The patent specialist will operate as part of a team under the supervision of attorneys, collaborate with peers, assume ownership of their assigned tasks and workload, and provide a high level of service to internal and external clients.
ESSENTIAL JOB FUNCTIONS:
- Provide US patent prosecution support in all phases of patent prosecution and collaborate closely with attorneys, patent specialists, paralegals, and clients.
- Prepare, coordinate review and file US and PCT patent applications, responses, and issue fees, electronically and paper as necessary; prepare supporting documents such as U.S. formal documents, declarations, assignments, and powers of attorney.
- Draft correspondence to clients about the status of patent applications and patent matters.
- Report USPTO and PCT correspondence and notifications, including publications, recordation of assignments, office actions, IDS, Missing Parts, Petitions, Notice of Allowances and more.
- Client portfolio management including preparing and maintaining client(s) status reports, charts and various client projects and tasks; act as a single point of contact for the client and provide assistance.
- Draft, file and report to client IDS and IDS reference management; utilize contracted resources as appropriate.
- Manage docket(s), monitor deadlines, communicate and follow-up with the appropriate parties to ensure deadlines and related activities are timely met.
- Review, organize and timely file documents and emails in Firm’s document management system iManage according to Firm protocols.
- Complete special projects as assigned.
- Perform any and all other duties as necessary and assigned.
- This role will also perform a variety of patent related administrative support.
- Support client services to include preparing and processing client reports, coordinate client meetings or meet with client patent paralegals.
- Report filings and notifications to client through client portal.
- Review client proformas and make edits and finalize for attorney. Handle patent prosecution administrative tasks and/or route to others as appropriate.
- Maintain accurate daily time records for client billing and statistical purposes.
- Minimum of two years’ experience as a patent prosecution paralegal, legal secretary or comparable position with experience working in a law firm or in house legal environment.
- Experience with Electronic Filing USPTO procedures.
- Excellent knowledge of USPTO and PCT rules and procedures.
- Foreign filing experience preferred.
- High level of proficiency with technology including Microsoft Office Suite applications, Adobe Acrobat, U.S. Patent Office Electronic Filing System, Dialog and other internet research tools.
- Good working knowledge of timekeeping software (InTapp), iManage, FoundationIP, and Claim Master.
- Excellent client service skills.
- Must be willing to collaborate with others and take on assignments.
- Ability to compose routine correspondence.
- Excellent organizational and time management skills, the ability to work independently, prioritize assignments and handle multiple projects simultaneously.
- Maintain confidentiality of client information.
- Should have ability to work in fast-paced environment.
- Ability to perform well under pressure.
- Respectful to other individuals working directly or indirectly with them.
- Reliable and dependable team player.
- Must be a good planner who is very detail-oriented and has the ability to organize and prioritize.
- Should be action and results-oriented.
- Must have effective written and oral communication skills.
- Ability to work independently and take initiative to move projects to conclusion.
- Must have sense of urgency relating to client requests and should be able to meet deadlines.
- Strong work ethic, flexible, dependable, and positive can-do attitude.
- Must be willing to adapt to change.
Craig Fleck
Vice President
Chelsea Search Group
1777 Laurelwood Way
Oceanside, CA 92056
Oceanside, CA 92056
858-829-7747
cfleck@chelsearecruiters.com
cfleck@chelsearecruiters.com