IP Legal Administrative Assistant - San Francisco, CA

Core Responsibilities:

• Comprehensive knowledge of specific Intellectual Property department guidelines
• Maintain and update files, including file openings, file applications, responses, etc. with USPTO
• Responsible for preparing and maintaining IDS
• Review issued patent for errors, determine expiration date of patent, prepare certificate of correction, if necessary
• Responsible for preparing, coordinating and circulating reporting letters to clients
• Responsible for uploading documents and preparing engagement letters
• Effectively set priorities, meet deadlines and manage multiple projects
• Ability to pay attention to the minute details of a project or task (i.e. calendaring, meeting coordination, timesheet entries, travel plans, file openings)
• Must be able to work in a fast-paced environment, independently, as well as in a team setting
• Exceptional attention to detail; ability to draft and/or edit documents accurately and quickly (i.e. cover letters, pleadings, loan documents, meeting agendas, e-mail correspondence)
• Proficient in LegalKey, Intapp, Carpe Diem, Document Management system, and Microsoft programs Word, Visio, Excel and Outlook
• Professional communications and ability to develop rapport with clients; maintain strong working relationships, handle confidential and sensitive information.
• Responsible for scheduling and coordinating travel arrangements (Attorney travel)
• Responsible for overseeing invoice payments/expenses/reimbursements (Chrome River)
• Coordinate tracking of CLE for attorneys
• Annually complete eight hours of continued technical education through the Firm's training department

Experience:

• Minimum two to five years related experience
• Litigation experience is plus
• Some knowledge of Intellectual Property is a plus, but not required

To Apply: Please email your resume to; cfleck@chelsearecruiters.com