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Legal Administrative Assistant - Intellectual Property

San Francisco, CA · Legal

IP Legal Administrative Assistant - San Francisco, CA

Core Responsibilities:

  • Comprehensive knowledge of specific Intellectual Property department guidelines
  • Maintain and update files, including file openings, file applications, responses, etc. with USPTO
  • Responsible for preparing and maintaining IDS
  • Review issued patent for errors, determine expiration date of patent, prepare certificate of correction, if necessary
  • Responsible for preparing, coordinating and circulating reporting letters to clients
  • Responsible for uploading documents and preparing engagement letters
  • Effectively set priorities, meet deadlines and manage multiple projects
  • Ability to pay attention to the minute details of a project or task (i.e. calendaring, meeting coordination, timesheet entries, travel plans, file openings)
  • Must be able to work in a fast-paced environment, independently, as well as in a team setting
  • Exceptional attention to detail; ability to draft and/or edit documents accurately and quickly (i.e. cover letters, pleadings, loan documents, meeting agendas, e-mail correspondence)
  • Proficient in LegalKey, Intapp, Carpe Diem, Document Management system, and Microsoft programs Word, Visio, Excel and Outlook
  • Professional communications and ability to develop rapport with clients; maintain strong working relationships, handle confidential and sensitive information.
  • Responsible for scheduling and coordinating travel arrangements (Attorney travel)
  • Responsible for overseeing invoice payments/expenses/reimbursements (Chrome River)
  • Coordinate tracking of CLE for attorneys
  • Annually complete eight hours of continued technical education through the Firm's training department

Experience:

  • Minimum two to five years related experience
  • Litigation experience is plus
  • Some knowledge of Intellectual Property is a plus, but not required

To Apply: Please email your resume to; cfleck@chelsearecruiters.com

Craig Fleck
Vice President
Chelsea Search Group
4376 Pacifica Way Suite 3
Oceanside, CA 92056
858-829-7747
cfleck@chelsearecruiters.com
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