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Senior Litigation Practice and Project Manager

Mountain View, CA · Legal

Senior Litigation Practice and Project Manager
Reporting to the Litigation Practice Group Director, the qualified candidate will have 5+ years of program/project management experience in professional services industries. Litigation practice experience strongly preferred.
Job Description:

Project Management


  • Lead on the process of large and complex projects and litigations, and drive and enforce standardization of project activities and deliverables.
  • Guide and support partners and lead associates in defining matter scope and project approach, track and manage changes, and effectively distribute work and manage work streams. 
  • Clarify and communicate roles and responsibilities of project team members and all internal/external stakeholders; identify and communicate dependencies.
  • Capture explicit and implicit client requirements/preferences and design project approach; accordingly, enforce process and project protocol.
  • Plan and organize streamlined and cost-effective support model, and engage and direct paralegals, litigation support, and other staff on project activities.
  • Propose solutions to manage expectations and manage scope throughout project delivery and enforce solutions and project decisions.
  • Facilitate, identify, quantify, and manage mitigation and communication of risks/issues in projects.
  • Prepare internal team and client status reports and provide timely updates to client team partners on potential issues identified; follow up with stakeholders to ensure potential issues are addressed.
  • Lead on matter review process for key matters and establish practice area best practices through discussions with partners and clients and review of lessons learned; evangelize, advise, train, apply to future projects and support refinement.
  • Identify future needs/opportunities for new service delivery and lead analysis and design workshops; work with senior attorney team members on implementing new ways of working and organizing projects on client teams.
  • Promote, manage, and deliver the continuous improvement of project activities and delivery.
  • Establish and maintain repository of project forms and templates and enforce use as appropriate on applicable matters.
  • Monitor and report on costs and fees on an ongoing basis on all large projects in process and assist with budget revisions and tracking.
  • Proactively drive any necessary communications with client and/or project team regarding budget adjustments.
  • Create and maintain budgeting procedures for select clients.
  • Work with the finance team to establish project budget guidance using historical information and cost estimates.
  • Remain current with industry LPM and practice trends, tools, and best practices.
Practice Management
  • Collaborate with Practice Management colleagues to develop practice group business strategies.
  • Play an active role in the development and implementation of key practice group initiatives and play an integral role in the retention and development of our associates.
  • Become a trusted advisor to associates, partners and other timekeepers.
  • Mentor and guide junior team members, conduct associate check-ins, and manage other timekeepers’ utilization and workflow (ex: staff attorneys and contract attorneys). 
  • Manage work allocation and utilization within the free-market workflow system, and support partners and associates navigating the free-market workflow system.
  • Manage orientation and integration support for lateral associates and junior associates.
  • Serve as a first point of contact for associates on workflow and time management.
  • Work with partners and Legal Training teams to plan and conduct formal training programs for attorneys.
  • Work with the Legal Personnel team to support the evaluation and associate development process.
  • Collaborate with our diversity, equity, and inclusion (DEI) experts and practice group leaders to further the firm’s and our practice groups’ DEI goals through work allocation and opportunities.
  • Develop substantive agendas and presentations for practice group, subgroup meetings, and other industry meetings as needed.
Desired Skills and Qualifications:
  • Ability to lead departmental and firmwide projects and initiatives and manage a diverse set of stakeholders and cross-functional teams.
  • Demonstrated strong capabilities to engage directly with leadership on strategy and be able to pivot to granular detail within working teams.
  • Ability to effectively convey solutions to teams and related support personnel, explaining results within a legal project management framework and achieving buy-in from matter teams.
  • Ability to integrate and synthesize information from multiple teams and workstreams in order to analyze complex issues, mitigate risk, and solve problems.
  • Excellent organizational, time management, decision-making skills and ability to manage multiple and sometimes competing priorities.
  • Demonstrate sharp attention to detail in executing and reviewing work products to ensure the highest quality deliverables in the allotted timeframe.
  • Ability to handle sensitive and confidential matters with discretion.
  • Possess highly developed organization, writing, analytical, presentation and communication skills.
  • Working knowledge of extranets or other collaborative project management tools, Visio, Excel, and financial systems and reports.
  • Demonstrated skills, knowledge and experience in compiling executive summaries and status reports for consumption by attorneys and clients.
  • Experience working on legal, compliance, privacy and/or related projects.
  • Experience influencing and coaching within a professional services environment and building relationships with cross-functional teams.
  • Bachelor’s degree required, preferably in Business, Management or related field.
  • JD strongly preferred.
To Apply: Please email your resume to: cfleck@chelsearecruiters.com
Craig Fleck
Vice President
Chelsea Search Group
4376 Pacifica Way Suite 3
Oceanside, CA 92056
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