Legal Secretary - Palo Alto. CA

Location: Palo Alto, CA
Date Posted: 10-09-2018
Legal Secretary - Palo Alto. CA
•support six or more attorneys on any given day;
•provide partner-level support when necessary;
•assist with overflow and special projects and contribute to the office-wide and firm‑wide team objectives;
•support litigation attorneys and transactional attorneys;
•prepare standard litigation court filings in various jurisdictions (electronic filings and traditional filings), including creating tables of authorities and tables of contents;
•draft, format and revise transactional and litigation documents;
•identify and organize documents for closings of real estate transactions; prepare initial checklists, research possible forms of documents, and manage formatting for uniformity across all documents;
•assist with closings; monitor and update checklists; organize documents and signature pages for execution; monitor status of documentation and organize final execution documents as received; produce and transmit closing sets;
•prepare hard copy closing binders and electronic closing binders;
•regularly expand his or her skill-set, knowledge base and computer skills by participating in firm-provided training / assessments;
The ideal candidate must be:
•professional •proactive •efficient •energetic •enthusiastic •hard-working •detail-oriented
•organize his or her workload, prioritize multiple projects and multitask in order to meet all deadlines;
•adapt quickly to changing priorities, and remain calm in deadline-driven and high‑pressure situations;
•demonstrate strong interpersonal and customer service skills and use sound judgment;
•be extremely discreet and carefully maintain confidences;
•communicate professionally and effectively (in writing, orally and in e-mail), and demonstrate excellent grammar, punctuation and spelling skills;
•deliver accurate work product which adheres to firm standards for format, style and quality;
•use departmental support effectively and appropriately to meet client needs and achieve high productivity;
•maintain high productivity with minimal instruction and supervision; and
•work overtime (if necessary).
The candidate must demonstrate high competency in the transactional field as follows:
•possess working knowledge of real estate and corporate terminology and documents;
•assist with closings; and •maintain knowledge of outside agencies for real estate and corporate matters.
The candidate must demonstrate high competency in litigation as follows:
•working knowledge of terminology;
•assist with filings; maintain knowledge of outside agencies, courts, and other relevant resources.
The candidate must be technically proficient in Microsoft Office 2010 or 2016 and Windows 7 or 10. (A skills assessment on Microsoft Word 2010 is part of the application process.)
The candidate must be able to perform these specific PC tasks:
•redline documents; •create tables of contents / tables of authorities; and •prepare electronic court filings (USDC, Lexis/Nexis, etc.).
​A high school diploma or equivalent is required.  The candidate should have at least three or more years of recent and strong law firm experience supporting litigation and transactional practices.

To Apply: Please email your resume for immediate consideration to:

Craig Fleck
Vice President
Chelsea Search Group
3050 Rue D'Orleans #317
San Diego, CA 92110
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