Legal Administrative Assistant
The Legal Administrative Assistant is responsible for providing extensive administrative support to associates in litigation, corporate, and real estate practices throughout the State of California. This role reports to the Legal Administrative Services Manager - West, taking daily direction from their attorneys and Legal Administrative Coordinators.
Responsibilities include:

• Assist attorneys with state, federal, and appellate court e-filings, including drafting and preparing pleadings, exhibits, declarations, and proposed orders.
• Direct e-file through various e-filing portals or may provide file-ready documents to the Firm's e-filing team.  
• Prepare and revise tables of contents, table of authorities.
• Download documents from court websites and maintain local network drive folders.
• Coordinate and schedule depositions and court appearances. 
• Conduct data sharing on various file-sharing websites.
• Prepare closing binders and signature packets, including utilization of DocuSign.
• Perform redlining. 
• Draft, edit, and proofread shells/templates, letters, presentations, legal documents, spreadsheets, and other materials, including complex formatting.
• Research and obtain information for requesting attorneys as well as facilitate the completion of forms and processes.
• Arrange office meetings, conference room set-ups, conference calls, catering, and equipment.
• Coordinate domestic and international travel through the firm’s travel agency.
• Carry out administrative duties such as processing expenses and invoices, entering and reviewing time records, preparing and submitting documents for new matters, and maintaining contact lists and attorney information.

Qualifications:

• Successful candidate must possess the ability to work effectively with various courts, agencies, firm departments, and offices, appropriately engage resources, and complete other job duties as assigned. 
• Comfortable functioning within a team environment.  Effectively works with peers to ensure the highest level of associate support.  High initiative is essential, as each team member is expected to self-assign tasks and carry their fair share of the workload.  Team members must develop competency using an intake/ticketing application to aid in the workflow. 
• A comprehensive knowledge of legal office procedures demonstrates initiative and good judgment in handling tasks in a timely and professional manner with limited supervision.
• Strong interpersonal, verbal, and written communication skills.
• Excellent attention to detail, organization, and the ability to prioritize multiple tasks and problem solve while remaining calm in deadline-driven situations.
• Candidate will also exhibit a work ethic of punctuality and reliability.  Excellent grammar, punctuation, proofreading, and spelling skills are integral.
• Ability to exercise discretion with confidential and sensitive information.
• Ability to work overtime is necessary.

Experience:

• College degree preferred.
• 5 years of experience supporting litigation and/or transactional attorneys at a law firm.  Litigation experience is highly preferred.
• Highly proficient in Microsoft Word, Excel, and PowerPoint/
• Experience in Adobe, Workshare Compare, Best Authority, Chrome River, iManage, and Litera Forte preferred.

To Apply: Please email your resume to: cfleck@chelsearecruiters.com