Legal Executive Assistant, IP (Data Privacy/Cyber-Security)

Role purpose
To help maintain the overall day-to-day operations of the practice group, working closely with the Partners on performance tasks, and ensuring the group runs smoothly. The role holder will use strong diplomatic, leadership, and problem-solving skills to enable and enhance the daily operations of the practice group.

Main responsibilities

Prepare attorneys' correspondence, and other legal documents as requested
Ability to appropriately draft information on behalf of the timekeeper with little or no direction
Manage attorneys' calendars
Schedule and organize complex activities such as meetings, travel, and seminars
Update and proof visual presentations
Organize and prioritize large volumes of email and phone calls
Respond to regularly occurring requests for information
Type general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling and grammar, making appropriate changes
Volunteers to assist others in practice groups and office. Works harmoniously in a team environment and fosters team spirit
Share information and expertise readily with staff members at all levels

Technical skills, qualifications and experience

High School Diploma or equivalent; secretarial Degree preferred
A large amount of legal secretarial experience; work experience in a legal or professional services environment
A minimum of Intermediate knowledge of Word, Excel, and PowerPoint
Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)
Very able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs
Can work independently, prioritizing work and meeting deadlines
Knowledge of marketing resources and relevant materials
Excellent English verbal and written communication skills
Actively pursues opportunities for self-development/collaboration
Understands Firm structure and available resources
Looks for ways to improve processes and/or procedures
Some analytical ability is required to find solutions to various administrative problems and prioritize workloads

To Apply: Please email your resume to: cfleck@chelsearecruiters.com

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