Litigation Legal Secretary / Labor & Employment - (Hybrid)

Excels with heavy scheduling
Follow-up on Meeting Action Items
Processing and managing vendor invoices
Experience in making extensive travel arrangements (i.e., both Domestic and International travel; last minute)
Screening Calls
Manage and maintain calendars (Admin and Litigation)
Administrative responsibilities: preparing expense reports, check requests, entering time into Intapp Time as requested, opening and distributing incoming mail, billing, etc.
Schedule and coordinate complex activities such as meetings, events and seminars.
Monitor and respond to incoming communications
Prepare attorneys correspondence, and other legal documents as requested.
Ability to appropriately draft information on behalf of timekeeper with little or no direction.
Formatting/revising briefs, pleadings, and other legal documents
Generating TOC/TOA for briefs.
Assisting with manual and electronic court filings
Serving Discovery documents
Knowledgeable with all aspects of discovery process, e-discovery, and worked with e-discovery vendor.
Be familiar with certain Court Procedures, California Rules of Court, Federal Rules of Civil Procedure, etc.
Experience with trial preparation
Take initiative (i.e., troubleshooting) in certain instances wherein insufficient and/or lack of instruction are provided
Maintain professional interaction with clients
Possess excellent written and verbal skills. Update and proof visual presentations.
Maintain and update filing system for the attorneys. Retrieves information from files when needed.
Proofread copy for spelling and grammar, making appropriate changes.
Work well under pressure with intense deadlines, Have solid organizational and planning skills
Interact with others at all levels
Problem Analysis and problem-solving skills Judgment and decision-making ability
Maintain high levels of confidentiality
Team Player
Attention to detail and accuracy
Communication skills
Volunteers to assist others in practice group and office. Works harmoniously in a team environment and fosters team spirit.
Shares information and expertise readily with staff members at all levels.

Skills:

In addition to Labor and Employment/Litigation skills, also has some Executive Assistant skills/capabilities
Intermediate knowledge of Word, Excel, and PowerPoint.
Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, Chrome River, etc.).
Can work independently, prioritizing work and meeting intense deadlines
Excellent English verbal and written communication skills
Actively pursues opportunities for self-development/collaboration
Understands Firm structure and available resources

To Apply: Please3 email resume to: cfleck@chelsearecruiters.com

Apply to Litigation Legal Secretary / International Commercial and Employment - Hybrid