• Administration of attorney billing responsibilities, including:
  • Perform client billing and collection activities for assigned clients in a timely manner.
  • Monitor aging of unbilled fees for assigned partners and/or clients.
  • Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts.
  • Meet with Billing Manager, Senior Billing Coordinators, and/or partners to discuss monthly billing, outstanding invoices and strategy for collections.
  • As requested, handle complex billing and client driven requests.
• Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline.
  • Prepare billing packages for each assigned partner (i.e. draft cover letters, invoices, etc.).
  • Review Proformas for allocated time and ensure time entries are in accordance with client policy.
  • Communicate new/changes in client policies to timekeepers.
• Edit draft invoices based on partners’ mark-up, including:
  • Write-offs, in accordance with firm policies/procedures.
  • Time/cost transfers; investigate appropriateness of where entries should be billed.
  • Time entry narrative changes with respect to additions, corrections, deletions.
  • Verify client specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached.
  • Pull back-up of costs to include with final invoices based on a client’s billing requirements.
  • Generate billing variance reports and write-off reports; acquire appropriate write-off approvals based on write-off amount thresholds.
• E-Billing
  • Prepare electronic invoices using LEDES files; submit electronic invoices to clients via their designated electronic billing system and verify successful submissions.
  • Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up to date on the sites; submit timekeepers and rates for approval as needed.
  • Ensure three-way communications between e-billing site, client, and the Firm (as the e-billing site processes invoices based on the Clients’ Outside Counsel Billing Guidelines).
  • Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise.
• Monitor payment of assigned clients’ accounts receivable and coordinate collection efforts.
  • Proactive follow-up with the Billing Manager, Senior Billing Coordinators, partners, and clients.
  • Collaborate with Billing and Collection Committee members and/or Financial Managers to coordinate billing and collection efforts.
  • Help partners and clients regarding outstanding and/or short paid invoices.
  • Maintain/enter status updates in Firm’s collection database.
• Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc.

• The Revenue Coordinator will have a bachelor’s degree in accounting, Finance, or Business. 1-2 years of previous billing experience in a law firm of professional services company is required.   
• The Revenue Coordinator is expected to perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high-quality work product. The ability to multitask and prioritize is essential.
• The Revenue Coordinator must possess outstanding interpersonal skills to work effectively within a team environment, as well as independently.  The ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required.  Additional requirements include outstanding customer service demeanor and flexibility for possible overtime hours. 
• Opportunities to expand responsibilities and progress within the Billing Services function are available for individuals based on strong performance and the desire to grow.

• MS Office with emphasis on Word and Excel
• Elite 3E
• Electronic Billing Systems

To Apply: Please email your resume to: cfleck@chelsearecruiters.com